Module Overview: Streamlining Your Administrative Tasks

This module focuses on the essential administrative tasks and reporting requirements for AHA Instructors. You will learn how to accurately document course completion, issue eCards, and navigate the reporting features within the Atlas platform to ensure compliance with AHA guidelines. Mastering these processes is crucial for maintaining accurate records and contributing to the integrity of the AHA training network.

Key Learning Objectives for Module 7:

Understand the process for submitting course rosters through the Atlas platform.
Accurately issue eCards to students upon successful course completion.
Access and interpret various reports available within Atlas for tracking training activities.
Identify common administrative errors and how to rectify them.
Maintain compliance with AHA record-keeping policies and procedures.
Utilize Atlas features for effective communication with your Training Center Coordinator (TCC).

1. Submitting Course Rosters

Accurate and timely submission of course rosters is paramount for ensuring students receive their eCards. This section details the step-by-step process for inputting student information and course details into the Atlas system.

Log in to your Atlas Instructor account.
Navigate to the "Course Management" section.
Select the option to "Create New Roster" or "Edit Existing Roster."
Input student names, email addresses, and course completion dates.
Double-check all entries for accuracy before submission.

2. Issuing eCards

Upon successful roster submission and verification, eCards can be issued. Understand the workflow between Atlas and the AHA eCard Portal.

Important: eCards are typically processed within 24-48 hours of accurate roster submission. Advise students to check their spam folders for the eCard claim email from `ecards@heart.org`.

3. Overview of Available Reports

Atlas provides various reports to help instructors and Training Center Coordinators monitor training activities, eCard issuance, and overall compliance.

Course Completion Reports: Track completed courses and student pass/fail rates.
eCard Issuance Reports: Monitor the status of issued eCards.
Instructor Activity Reports: Summarize your teaching activities over a period.

4. Generating and Exporting Reports

Learn how to generate custom reports, filter data, and export them for your records or for sharing with your TCC.

Navigate to the "Reports" section of your Atlas dashboard.
Select the desired report type.
Apply filters (e.g., date range, course type, instructor).
Generate the report and use the export options (PDF, Excel) as needed.

5. AHA Compliance Guidelines

Adhering to AHA's compliance guidelines is essential for all instructors. This includes proper record-keeping, timely reporting, and maintaining instructor status.

Retain physical or digital copies of course rosters for the required period.
Ensure all training is conducted according to the latest AHA guidelines.
Regularly review and update your instructor profile in Atlas.

6. Troubleshooting Common Administrative Issues

Learn to identify and resolve common issues related to roster submission, eCard issuance, and reporting.

Contact Your TCC First:

For most administrative issues, your Training Center Coordinator (TCC) is your primary point of contact. They can provide specific guidance and resolve issues within your TC's operational framework.

Module 7 Completion

You have successfully completed Module 7, gaining valuable insights into course administration and reporting within the AHA Atlas platform. This knowledge empowers you to manage your training activities efficiently and maintain compliance.

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